Cover Letter Example: Free Sample & How to Write One

1. It Identifies the Position Immediately

The opening paragraph names the position and introduces the candidate’s relevant experience.

Instead of beginning with a generic statement such as “I am writing to express my interest in your company,” it quickly establishes the purpose of the application.

Tip: Mention the exact job title whenever possible.

2. It Highlights Relevant Achievements

The second paragraph provides evidence of the candidate’s experience.

Specific, verifiable achievements make professional experience easier to evaluate.

However, never invent numbers or accomplishments simply to make your application sound more impressive.

If you don’t have measurable results, describe the scope of your responsibilities, the problems you solved, or the contributions you made.

3. It Explains Why the Candidate Is Interested

A good cover letter should answer two questions:

• Why are you a suitable candidate?
• Why are you interested in this particular opportunity?

The example connects the candidate’s interests with the employer’s work.

This makes the letter more personalized than a generic template sent to dozens of companies.

4. It Ends With a Clear, Professional Closing

The final paragraph expresses interest in discussing the opportunity without sounding demanding.

A simple, confident closing is usually more effective than an overly elaborate one.

Step 1: Add Your Contact Information

Start with your name and relevant contact details.

• Full name
• Email address
• Phone number
• City and country, if relevant
• LinkedIn profile, if appropriate

You generally don’t need to include your full home address unless the employer specifically requests it.

Step 2: Address the Hiring Manager

If you know the hiring manager’s name, you can address them directly.

For example: Dear Ms. Johnson,

If you don’t know the name, a professional alternative is: Dear Hiring Manager,

Avoid guessing someone’s name or title.

Step 3: Write a Strong Opening Paragraph

Your introduction should explain which position you’re applying for and why your background is relevant.

The second version immediately provides useful information.

Step 4: Demonstrate Your Qualifications

Use the main body of your cover letter to highlight one or two relevant achievements or experiences.

Focus on what matters for the position.

For a software engineering role, you might discuss:

• A challenging technical problem you solved
• A system or feature you helped deliver
• Improvements to performance or reliability
• Collaboration with other engineering teams

For a customer service position, you might highlight:

• Resolving difficult customer issues
• Improving customer satisfaction
• Handling high volumes of requests
• Supporting and training colleagues

You don’t need to describe your entire career. Select the experiences that best support your application.

Step 5: Explain Your Motivation

Show that you understand the opportunity and have a genuine reason for applying.

This doesn’t require excessive praise for the company. Instead, identify a meaningful connection between the role and your interests, experience, or professional goals.

For example: “I’m particularly interested in this position because it combines customer research with product development, two areas I’ve focused on throughout my career.”

Step 6: Finish With a Professional Closing

End by thanking the reader and expressing interest in continuing the conversation.

For example: “Thank you for considering my application. I would welcome the opportunity to discuss how my experience could contribute to your team.”

Then use a professional sign-off: Sincerely, Your Name